AI extraction
Snap a receipt and Gemini reads the merchant, date, subtotal, tax, tips, line items, category and payment method — with a confidence meter.
AI receipt scanner for freelancersReceipts in.
Receipts in.
Answers out.
Snap a receipt and Proofly's AI reads every line, keeps personal and client spend apart, maps it to Schedule C, and hands you a CSV for QuickBooks or Xero plus a PDF audit pack.
AI data extraction Receipt verification Secure & private
Everything, from one photo
Built to do the tedious part for you
Capture, correct, organize and export — Proofly handles the paperwork so your books stay audit-ready without the busywork.
Personal & per-company
Keep personal and per-company expenses cleanly separated, with duplicate detection and bulk tagging built in.
Ask Proofly
Ask natural-language questions and get answers straight from your own receipts — “How much did I spend on software in Q2?”
Spending insights
A balance hero with month-over-month deltas, category and spend-over-time charts, and a “billable, unpaid” get-paid view.
Tax & exports
IRS Schedule C tax-line mapping, CSV / QuickBooks / Xero exports, a PDF statement and an audit-ready substantiation pack.
Trust & polish
Biometric App Lock, light/dark themes, return & warranty reminders, and a full JSON backup of everything you capture.
How it works
Three steps, zero spreadsheets
From a shoebox of receipts to clean, verified books — in the time it takes to take a photo.
1
Snap
Point your camera at any receipt. Paper, PDF or screenshot — Proofly takes it from there.
2
Review
AI extracts every field and shows a confidence meter. Fix anything inline before you save.
3
Export
Categorized, verified and searchable. Export to QuickBooks, Xero or a tax-ready audit pack in a tap.
9
Schedule C lines
1 tap
Personal or company
CSV
QuickBooks & Xero
PDF
Audit pack
Pricing
Try it free, then keep every receipt
Annual plans start with a free trial. Cancel before it ends and you pay nothing.
BEST VALUE
Pro
Billed annually — best value.
$59.99/yr
Just $1.15 / week
- Unlimited AI receipt scans
- Ask Proofly (natural-language search)
- Tax Pocket + Schedule C mapping
- Audit-ready export pack
- QuickBooks / Xero CSV export
Pro Monthly
Same Pro features, billed monthly.
$9.99/mo
- Unlimited AI receipt scans
- Ask Proofly + Tax Pocket
- Audit pack + QuickBooks / Xero
- Personal & per-company accounts
- Cancel anytime
Business
For a small team and shared books.
$149.99/yr
- Everything in Pro
- Up to 5 team members
- Shared company accounts
- See who added every receipt
Compare every feature on the pricing page →
FAQ
What it does, and what it doesn’t
Does it read every line item, or just the total?
Every line it can see. The AI extracts merchant, date, subtotal, tax, tip, line items, category and payment method, and shows a confidence meter so you can check and correct any field before you save.
Which Schedule C lines does it map to?
Nine: advertising (8), car and truck (9), legal and professional (17), office (18), supplies (22), travel (24a), meals (24b, already limited to 50%), utilities (25) and other expenses (27b). The totals export as a CSV and a PDF you can hand to whoever prepares your return.
Does Proofly file my taxes?
No. Proofly organizes and substantiates your expenses; it doesn’t file returns or give tax advice. You or your preparer use its Schedule C totals and audit pack when filing.
Does it sync live with QuickBooks or Xero?
No. It exports CSV files in the shape QuickBooks and Xero import. A live two-way sync is on the roadmap, not shipped.
Can I export for my accountant?
Yes: CSV, a PDF statement, QuickBooks and Xero CSVs, and an audit pack with every receipt image plus a ledger. You can also export a full JSON backup at any time.
Does it track mileage?
Proofly has a manual mileage log that prices each trip at the IRS rate for that trip’s date. It doesn’t track your drives by GPS.
Does it work offline?
You can scan without a connection; the receipt is saved and analyzed by the AI once you’re back online. The AI itself runs on our servers, not on your phone.
Is it free?
There’s no free-forever plan. Annual plans start with a free trial (7 days on Pro, 3 on Business); after that Pro is $59.99/yr or $9.99/mo and Business is $149.99/yr for up to 5 people.
Receipts in. Answers out.
Start scanning in under a minute. Free trial on annual plans; cancel anytime before it ends.
Start free trial